Working from home (WFH, also called telecommuting or telework) is becoming an increasingly common practice. In 2020, the necessity to effectively work remotely is crucial to productivity more than ever. Here at Parallels, we refuse to pretend as if remote work is a new trend. In 2019, the Business Harvard Review proved that remote employees are found to be more productive, have a lower chance of turnover, and are healthier in both their mental and physical well-being.
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However, there is a delicate balance between working from home and effectively working from home.
This delicate balance boils down to the applications an individual could use to stay productive.
For macOS users, there is a nearly never-ending list of native features and apps to help stay on task. The team here at Parallels has researched far and wide to narrow down the most useful macOS apps for everyone who is working remotely.
Here are the best macOS applications to help stay productive when working from home in 2020:
Utilities:
Project Management:
Knowledge Workers:
Communication:
Mood-Boosting:
Breaking down our list into categories makes it a bit easier to find the app you’re looking for considering the vast landscape of available macOS apps. Now, let’s deep dive into how these macOS apps can make your work from home experience more productive.
Utilities Must-Haves for macOS:
Parallels Toolbox
Parallels Toolbox is a suite available of macOS of one-click tools that make everything easier. We do mean everything. While there are dozens of tools within Parallels Toolbox, I want to outline the specific tools used to help make my work from home life more productive. The tools Alarm, Stopwatch, and Timer are all fantastic for time management. During meetings, the Alarm Tool has found to be wildly helpful to stay on task – individually, and I can present without continually looking at the clock and becoming distracted. The Stopwatch tool in Parallels Toolbox is excellent when managing a large meeting. This tool gives each presenter the same amount of time, making it helpful to be respectful of everyone’s time and collective voice. The Timer tool has become necessary when it comes to time management because I give myself an allocated time for a task before moving to the next item on my to-do list.
There are a few more tools hidden in Parallels Toolbox that makes working from home a breeze. The tool, Energy Saver, can be used automatically when disconnected from the charger or when you enable it manually. Energy Saver consists of several different options to prolong a computer’s battery life by optimizing resource consumption such as pausing non-essential processes such as Spotlight indexing, AppStore updates check, and macOS updates check. Additionally, Energy Saver is intelligent enough to eject external devices, pause Time Machine backups, and hide non-active (idle) apps. It makes the hidden applications go to the built-in macOS App Nap mode, where they consume very little energy.
Pro tip: Parallels Toolbox tools Hide Desktop or Presentation Mode are game-changers during presentations. The Hide Desktop tool hides all the files, folders, and other icons on your desktop when you’re doing a presentation, sharing or recording your screen, or taking screenshots with one click. If you’re worried about push notifications that you may have enabled, your Mac going to sleep, or distractions from bouncing icons in your macOS Dock, check out the Parallels Toolbox user favorite, Presentation Mode. This endlessly helpful tool disables distractions for a better presentation experience. The Presentation Mode tool can automatically detect external displays and turn them on, too. Also available for Windows 10, but more Parallels Toolbox tools are available on macOS.
Alfred
Alfred for macOS is an award-winning app that can seriously boost productivity with efficient hotkeys, keyword shortcuts, quick text expansion, and so more, based on your needs. Similar to macOS Spotlight, Alfred enables an intelligent search through macOS and the web and encourages users to be more productive with custom actions to extend and automate the efficiency of your work on your Mac.
The team at Alfred also offers an additional add-on, the Alfred Powerpack. You can instantly enable more profound control your Mac with the Powerpack’s third-party app integration such as iTunes, 1Password, Shell. Plus, endless workflows and themes that make staring at your computer screen for 8-hours a day more enjoyable.
Google Chrome
Readers may laugh at a suggestion of a web browser to help boost productivity. Still, there’s a lot of power in Google Chrome that some primary users may not know about or be utilizing. While I was researching the best extensions for Google Chrome, I came across a supremely helpful article from Kyle Pearce over at DIYGenius. Kyle has an extensive list of useful Google Chrome extensions to stay productive, and I urge you to check it out ASAP.
My absolute favorite extension to Google Chrome was UBlock Origin, a free and open-source, cross-platform browser extension for content-filtering such as ad-blocking. However, the ad-blocker Kyle mentioned Ghostery is next-level and I believe it performs better on Google Chrome than UBlock. I’ve already made the switch, and I suggest you do, too!
Snag-it
I first stumbled upon Snag-it back in 2018 when a coworker here at Parallels suggested it to me for a presentation. It felt like just another tool to create a screenshot. Wow, I was SO wrong. In 2020, Snag-it is outperforming any other screenshot tool I’ve tried and has the smoothest user experience I’ve felt in a long while.
To summarize, Snagit lets you quickly capture a process, add your explanation, and create visual instructions without any frustration. Truly, I cannot emphasize how excellent Snag-it is at transforming your communication. You can save hours of your time to help visualize your ideas in ways other people can easily understand. Not to mention, my favorite feature of Snag-it is the panoramic capture. Capture wide, horizontal scrolls, scrolling webpages, and everything in-between.
Project Management That is Easy to Use:
Task Paper
TaskPaper is a plain-text to-do list that’s surprisingly adept and thoroughly modernized. Since 2006, TaskPaper has delivered an excellent and easy to use to-do interface. This tool makes keeping your lists, searching with palettes to filter your never-ending lists, scheduling future dates/events easier than ever.
Not to mention, the clean UX makes for a distraction-less experience. While the minimalistic UX makes Task Paper look a bit bare-bones, this intelligent to-do list is packed with much more than just a simple interface.
Todoist
Todoist is used by over 20 million users to organize, plan, and collaborate on projects, both big and small, since 2007. While Todoist isn’t exclusive to macOS due to support via a mobile and web interface, it’s been a favorite of mine for years now. Why? Well, they also have a Google
Chrome plug-in that has enabled next-level multitasking habits.
With extensive access to over 60 integrations with some big hitters like Google Drive, Dropbox, Zapier, Evernote, and Slack – Todoist will quickly become your hub for getting work and life organized. Plus, their Wunderlist importer can help you switch tools and get started in just a few minutes if you’re looking for a change. If you’re working across multiple Macs or devices, Todoist makes it easy to pick up and continue crossing your tasks off your plate!
Asana
Asana is a widely adopted project management system that allows project managers or individuals to map out each step and organize all the details of your work in one place. Many small, medium or large enterprise companies utilize Asana, Parallels included. Here at Parallels, we love Asana! With the ability to create tasks that are dependent on other tasks, it makes coordinating with your team a breeze. How to reload mail app on mac.
Truly, Asana has quickly become one of my favorite collaboration tools. Simply because of the ability to visualize multiple stages of projects quickly, easily, and the beauty of the UX makes this for a refreshing project management system. Simplifying workflows means reduced errors, and ultimately, saving time for solving more essential problems means I can get to work quicker. Every day, I log in, see my projects, and act accordingly. Asana has vast integration across many systems such as JIRA, Salesforce, PowerBI, Slack, Tableau, Adobe Creative Cloud, and they’re adding new features often.
Knowledge Workers Need the Following:
Parallels Desktop
Parallels Desktop for macOS has been used by millions globally to run Windows, Linux, or other popular OSes on Mac without rebooting. Virtualization serves healthcare to accounting, IT, CAD, creativity, and every industry in between. Parallels Desktop supports users to utilize the software they need on the hardware they already have to ensure you can get your job done faster without buying a second or third computer.
Since 2006, macOS users get the best of both the Mac and PC worlds on one device while you’re working remotely with virtualization. The best part? Parallels Desktop has thousands of supported applications within Microsoft Windows so that every industry can be supported. Plus, a free 14-day trial makes it easy to see if your specific needs are served with a virtual machine in Parallels Desktop. Not to mention, 24/7 support and our 30-day money-back guarantee.
BBEdit
BBEdit has one of the best marketing slogans, “It doesn’t suck.” And the reason why it’s one of the best slogans is that the product rings true and serves a consistent level of quality that is hard to match. While this specific suggestion is more particular to those who need HTML or plain-text editors for macOS, it is powerful because of everything else it can do for you.
BBedit has been crafted to serve the specific needs of writers, devs, and provides endless features for editing. For a power user, the advanced search, manipulation of prose, source code, managing bash data, and textual data is all wrapped up in BBedit. To be clear, BBEdit is not a word processor. However, it can replace several apps on your Mac to become one of the most invaluable macOS apps in your arsenal.
Grammarly
Grammarly is easily in my top five favorite apps of all time. Why? Simply because of the copious amount of time it has saved me during my writing process.
Grammarly is the best writing assistant available that goes much deeper than surface-level grammar to offer you comprehensive feedback on your writing. On the technical side, Grammarly is simply a digital writing tool that uses a combination of artificial intelligence and natural language processing. Read: it makes the writing process more comfortable and much less painful.
Communication with Your Friends or Work Team:
Discord
Consider Discord to be my macOS guilty pleasure of choice. While it’s also available for Windows PC, the macOS app is clean. It allows me to connect with friends or coworkers without frustration. Creating my private server or linking to my friend’s server makes everything separate and easy.
Discord lacks the messy UX that most other chat services offer. Sharing your gaming, your work, or whatever you need to share on your screen, is also cleaner than most other communication apps. Not to mention, it’s cheeky copywriting within the app makes me smirk every time I launch the app, making it easy to want to continue to use it.
Microsoft Teams
Microsoft Teams is the professional-grade communication tool that my team wanted but didn’t know we needed until we had it. The ability to chat, meet, share, call, and collaborate from anywhere as a global team has increased our productivity ten-fold within the first couple of weeks we started utilizing MS Teams.
It’s not just a communication tool, either. Microsoft Teams is robust enough to support calls, workflows, and meets industry-specific compliances such as healthcare or education. With our world evolving to a fully global digital landscape, Microsoft Teams is here to save the day with endless productivity. Microsoft said it best, with Teams you can work remotely without feeling remote – and it rings true through my personal experience.
Mood-Boosting to Keep Your Brain Productive While Working.
Note: While this blog post is explicitly surrounding the topic of productivity while working remotely, it’s imperative to mention the balance that goes behind productivity. Working your brain without breaks for fun is an expressway to burnout. Let’s avoid burnout by taking fun breaks with these following apps:
Spotify
Spotify has always been my music-platform of choice due to release exclusives and social components, but Spotify is a secret weapon to a productive day for several reasons. Firstly, Spotify’s market share is massive, so that you can listen everywhere. From speakers to tv’s, cars, gaming, smartwatches, smart displays, and all the best personal assistants. Secondly, their licensing options are fantastic. Of course, Spotify comes free with ads.
However, if you’re looking to ditch the ads for a distraction-free listening experience, Spotify has several subscription options. Spotify Premium has several levels to the membership: Premium, Premium Family, and Premium Student.
What are the differences in Spotify Premium memberships?
Spotify Premium:
Premium Family:
Premium Student:
Swift Playgrounds
Swift Playgrounds from Apple is an un-matched method to learn how to code. While it is available to both Mac and iPad, taking a break from your day to day to build with Swift Playgrounds adds a fun dimension to your overall productivity. It’s perfect for new-to-coding beginners and utilizes gamification to grasp the core basics of Swift – Apple’s powerful programming language.
The best thing about Apple is their curiosity for innovation and Swift Playgrounds continuously releases new integrations such as robotics, LEGO® MINDSTORMS® EV3, and even augmented reality (AR) to master our real 3D world. Apple is smart and understands as you learn, you’ll want more to play with. Because of this, Apple offers a variety of fun devices to shop.
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Yack
Yack hasn’t quite hit the market yet. However, if you sign up for the beta, it’s clear why Yack is a must-have for macOS Redditors. Without opening your web browser, you can explore your favorite Reddit communities from a single elegant desktop app with a unified user interface.
Also, if you spend the day scrolling through YouTube, Yack also allows you to browse YouTube using the same beautiful, intuitive UI you use to browse Reddit. It’s an excellent and refreshing way to take a short break and check in on what’s going on outside your remote working space.
The remote workday is envisioned with multiple hurdles of obstacles without any allowance for sanity. macOS users need flexible apps that are easily managed, quickly absorbed, and serves the need of the moment.
The best macOS apps for productivity during remote work should consistently serve the everchanging needs of the digital worker. It is not always easy to craft the best environment for productivity during working remotely. Still, I sincerely hope this list has helped you sort through the hundreds of thousands of macOS apps that are available.
Please, let us know what you think or if you have any suggestions for our list of the best macOS apps for productivity when working from home. Reach out to us on Facebook, Twitter, or in the comments below!
Executing on Plans/ May 14, 2020 / Emily Chioconi
The constant need to feel productive can be overwhelming and stressful, especially when you have so much to do. Luckily, it doesn’t have to be this way – you can simplify the way you work!
Instead of worrying about how much you’re getting done, you can streamline your workload and make it more manageable. We’ve searched for the best Mac apps that make staying productive easy, painless and, most importantly, simple!
Focus improvement apps
Simply put, focus is your ability to think. Without focus, you won’t be effective in your work – if you’re not concentrating on the right things or are distracted, you won’t be able to get work done. If you’re not producing the quality of work you need to be successful, you’re putting yourself and your business at a standstill. Focus is everything!
HazeOver
HazeOver literally dims distractions on your desktop by only highlighting the front window that you’re working on. You don’t have to worry about closing or minimizing other windows, apps, or notifications while you’re trying to focus.
HazeOver still works for dimming windows when you’re using Dark Mode, and you can choose to dim different windows on different screens if you’re using more than one monitor.
?Price: $3.99
⬇️Download:The App Store
Focus Booster
Focus Booster uses the Pomodoro Technique time management methodology of working in short bursts followed by taking a short break to help you be the most productive. The technique recommends 25-minute sessions with a 5-minute break after the first three sessions and a 20-minute break after the fourth session.
You can use both the Pomodoro timer and Pomodoro sessions, and the app also comes with time tracking for clients, revenue tracking, productivity reporting to analyze where your time goes, and options for customization!
?Price: Free, $2.99/month or $4.99/month
⬇️Download:Focus Booster
Hubstaff
Hubstaff is a time tracking app that’s designed to help users get a better understanding of how they work. It allows you to accurately track the time you spend on different tasks and projects through an intuitive interface.
Hubstaff offers several productivity monitoring features. It can track the apps that you used and the websites you visited while you were tracking time, as well as how long you spent on them. On top of that, the app calculates an activity rate based on input from your keyboard and mouse. This will give you clear insight into which kinds of tasks you perform better in as well as when your most productive hours are.
?Price: Ranges from free to $20/month
⬇️Download:Hubstaff
1Focus
1Focus helps you disable access to tempting apps and websites that are prone to distract you. If you just can’t resist checking Facebook or spending half an hour looking for the perfect playlist on Spotify, this app can help! Give your willpower a break and focus on one task at a time.
1Focus even lets you block specific parts of a website, URL keywords, and the option set up recurring blocks throughout the week to keep you focused. A simple yet effective way to remove obstacles and get more done.
?Price: Free or $1.99/month or $9.99/year
⬇️Download:The App Store
Dewo
Dewo comes from the concept of Deep Work, created by Cal Newport, who defines it as: “activities performed in a state of distraction-free concentration that push your cognitive capabilities to their limits.” With this in mind, Dewo acts as a personal assistant to keep you focused. Dewo understands when you reach deep work, and will automatically silence app push notifications and trigger ‘Do Not Disturb’ mode on chat apps.
Dewo even learns what distracts you by tracking your web and desktop activity – from context switching to your most unproductive apps. With these insights, it makes active suggestions to improve the way you work, helping you set up for regular deep work!
?Price: Free
⬇️Download:Dewo and iOS App Store
Task and project management apps
Keeping track of the little details, things to do, and little steps can seem daunting when it’s all in your head or on scraps of paper. It can feel like your productivity is slipping away when you can’t get everything done. Using checklists, tracking, and streamlining will help you get things under control so nothing will slip through the cracks.
Things
Things is a personal task manager that helps you achieve your goals. It lets you list and manage the things you have on your to-do list, all with a beautiful design.
Things shows you today’s to-dos, along with the evening and the upcoming week. You can choose to include both your personal and work calendars and even create projects to group tasks together. You can view the progress of your projects at a glance, and use reminders, search, and checklists to keep everything on track!
?Price: $49.99
⬇️Download: The App Store
Daylite
Daylite combines the power of a CRM, Project Management app, and Lead Management app – all into one. It’s the perfect CRM for small business! Instead of juggling a bunch of different apps, simplify your life with Daylite. You can take care of your tasks while managing leads, clients, and projects – all in one place.
Everything is organized and shared with your team which helps you save time and increase productivity. You can collaborate with your team by delegating tasks and projects, integrate with thousands of other tools, and Daylite’s unique linking feature allows you to virtually paper clip things together for a history of all your interactions and work. Daylite was made for small businesses in mind and is a native Apple app, so you can even work offline!
?Price: $29/month
⬇️Download: Daylite
Evernote
Evernote is more than just a note app. You can capture ideas and inspiration from anywhere and manage tasks and deadlines with ease.
Evernote lets you share ideas with anyone, like meeting notes, web pages, projects, and to-do lists. You can capture ideas with voice, images, and work with your team across devices. It also has note templates, document scanning, and the option to save articles and screenshots. You can even integrate it with your other favourite apps!
?Price: Ranges from free to $14.99/month
⬇️Download: The App Store
OmniFocus
OmniFocus is a task management software that helps you focus on the right tasks at the right time. Capture tasks anywhere, sync across devices, and hit deadlines, no matter where you are!
With OmniFocus, use projects to organize tasks naturally, and then add tags to organize across projects. Easily enter tasks when you’re on the go, and process them when you have time. Tap the Forecast view – which shows both tasks and calendar events – to get a handle on your day. Use the Review perspective to keep your projects and tasks on track.
?Price: Ranges from $49.99 – $99.99
⬇️Download: OmniFocus
Mind mapping apps
When putting together a process for your business like your customer journey or sales process, you can map out any complex steps visually. A mind map is a way to represent tasks, words, concepts, or ideas linked to and built around a central concept so you can create a framework around your main idea.
Lucidchart
Lucidchart helps your mind mapping whether you’re creating simple flowcharts or complex diagrams. It comes with templates to help you get started and allows you to link to other live data you may be working with, like spreadsheets. It even integrates with other tools your team uses, like Slack, G Suite, GitHub, Atlassian, and more!
Lucidchart is especially great for teams because it lets you collaborate in real-time. You can use a group chat to talk while you work, turn your diagrams into presentations, and it comes with change and history management.
?Price: Free or ranges from $7.95/month to $27.00/month
⬇️Download: The App Store
MindMaster
MindMaster is a versatile, user-friendly, and professional mind mapping tool. Available on multiple platforms, including PC, tablet, mobile, and web, you can create mind maps and access them from each platform.
MindMaster gives you several different structures to use for your diagrams as well as themes and clipart. You can add notes, links, and relationships and boundaries. MindMaster is another great mind mapping tool for teams with its Brainstorming Mode that lets you conduct brainstorming sessions with your team. Simply record ideas as your brainstorm and later drag them to their location to generate a mind map of your session.
?Price: Ranges from $49/year to $149/year
⬇️Download: MindMaster
MindMaple Pro
MindMaple gives you an intuitive way to organize and prioritize information for brainstorming, project management, idea sharing, problem-solving, and more. MindMaple makes it just like drawing in a notebook so you can map things out creatively without any rules.
With MindMaple, you can import photos, link to files, folders, and email addresses, and even use clipart. You can expand on topics with subtopics, prioritize tasks and track their progress, and create relationships and boundaries between each idea.
?Price: $13.99
⬇️Download: The App Store
Document and security management apps
Files and documents can be a large part of any business, and security is paramount. Keeping your documents safe and your processes secure helps you build trust with your clients. It also makes running your business smoother!
PDF Reader Pro
PDF Reader Pro is an all-in-one PDF office to read, annotate, edit, convert, create, fill in forms, and sign PDFs. With its comprehensive list of features like free templates and watermarks, if PDF files are a big part of your business, you can’t go without this app.
What really makes PDF Reader Pro essential is its Optical Character Recognition(OCR) capability. This helps recognize characters in images or scanned PDF files into editable characters, so that you can search, correct, and copy the text easily. Digitizing physical documents has never been simpler. You can try it out free for 7 days and even get an educational discount!
?Price: $59.99 or $79.99
⬇️Download: The App Store
Hazel
Hazel is a powerful automation app that automatically organizes the files on your Mac’s hard drive. It provides deep support for OS X technologies, leveraging everything your system has to offer!
Hazel watches the folders you tell it to and organizes the files according to a set of rules you create. It can automatically file your documents into the right folder, rename your documents with more useful names, trash files you no longer need and keep your desktop clear of clutter.
?Price: Ranges from $32.00 to $49.00
⬇️Download: Hazel
1Password
1Password is a password manager that saves all of your passwords and lets you log in to websites with a single click. All you have to do is remember your master password and leave the rest to 1Password.
You can also store things like notes, credit cards and banking information, passports, drivers licenses, and documents. You can share passwords securely with your team, generate strong passwords, and use their automatic form filler to sign in to websites with one click using your username and password.
?Price: Ranges from $2.99 to $7.99
⬇️Download: 1Password
Communication and collaboration apps
Communication is crucial when it comes to running your business. Working in silos makes everyone’s work more difficult to get done. No matter where your team is, you need to be able to chat, collaborate, and work together seamlessly.
Slack
Slack is a collaboration hub that can replace email to help you and your team work together seamlessly. It’s designed to support the way people naturally work together, so you can collaborate with people online as efficiently as you do face-to-face.
Slack lets you organize conversations, search your history, add several different integrations with other apps, and you can even make calls!
?Price: Ranges from $6.67/month to $12.50/month
⬇️Download: The App Store
Zoom
Zoom is a video communications app with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars.
You can use Zoom to virtually meet with others, either by video, audio-only or both, all while using live chats as well. You can share your screen, run webinars with interaction options, and even record those sessions to view or share later.
?Price: Ranges from free to $27.00/month
⬇️Download: Zoom
Franz
Franz is a messaging app that combines chat and messaging services into one application. Franz currently supports Slack, WhatsApp, WeChat, Facebook Messenger, Telegram, Google Hangouts, GroupMe, Skype and many more.
Too many messages in too many places are frustrating. Franz supports several chat services, can be used on multiple devices and supports teams for work and personal options. Franz even has an extensive plugin architecture that allows you to add and create unlimited services to adapt to your needs
?Price: Free or $4.99/month
⬇️Download: Franz
Organization apps
Windows and tabs and apps, oh my! When you’re busy, a cluttered desktop makes things more difficult. Context switching between apps or looking for things you’re working on slows you down and adds to the stress. In fact, using the correct organizational tools can improve time management by 38%!
Magnet
Magnet organizes your workspace and brings order to your desktop. Having multiple windows aligned neatly side by side eliminates app switching and greatly enhances multitasking.
Activated by dragging, customizable keyboard shortcuts or the menu bar, Magnet declutters your screen by snapping windows into organized tiles. These tiles can be fullscreen, halves, quarters or thirds. Up to six external displays are supported, so the potential combinations are endless!
?Price: $2.99
⬇️Download: The App Store
Shift
Shift works by streamlining your accounts, apps, and workflows so you can stop switching apps and constantly logging in and out!
You can connect all of your email accounts and your favourite web apps and tools to Shift. Then, you can customize your workstation. Shift supports multiple apps and extensions like Facebook, Slack, 1Password, and more. You can browse the web, search across all of your tools, and even work with teams to collaborate seamlessly.
?Price: Ranges from free to $99.99/year
⬇️Download: Shift
Fluid
Fluid is simple – it lets you create an actual Mac App out of any web application. Instead of having several tabs open with your most-used websites, turn them into apps!
Creating a Fluid App out of your favourite website is easy. Enter the website’s URL, provide a name, and choose an icon. Click “Create” and within seconds your chosen website has a permanent home on your Mac as a real Mac application that appears in your Dock!
?Price: Free or $5.00
⬇️Download: Fluid
Pocket lets you save articles, videos, and stories from any publication, page or app. Curate your own space filled with everything you can’t wait to learn!
There is an endless amount of interesting things to read and watch online. With Pocket, you can save them all for when you actually have the time you view them. You can use Pocket on any device, even offline. You can save an article or video in several ways, like email, one click on your browser, or with any of the integrations Pocket supports, like Twitter, Reddit, Zapier, and more!
?Price: Ranges from free to $44.99/year
⬇️Download: The App Store
Bartender
Bartender is a simple app that lets you organize your menu bar icons or even hide them completely!
You can hide icons, rearrange them, and show hidden items with a click or keyboard shortcut. You can also have icons show you when they get an app update. With Bartender, you can even search apps directly through the menubar for easy access!
?Price: $15.00
⬇️Download: Bartender
Time tracking apps![]()
Where did the time go? Now you can actually find out! Time is something we all want more of, but since we can’t have that, we can instead focus on spending it wisely. Once you learn how to prioritize and focus, you won’t have to stress about always running out of time.
Timing
Timing records your time automatically so you can see how you spent your time and how productive you were.
Timing doesn’t need you to start or stop a timer. It shows you exactly what you did at any given time, including which app, document or website you were using. The timeline even shows when you worked on what, making smart suggestions to record hours of time. You can drag and drop activities to categorize them, include meetings and calendar events for billing, and use your dashboard to understand where your time is spent.
?Price: Ranges from $3.50/month to $8.00/month
⬇️Download: Timing
f.lux
f.lux is another simple app that makes a big difference. It makes the colour of your computer’s display adapt to the time of day, warm at night and like sunlight during the day. If you’re not the biggest fan of Dark Mode, f.lux is for you!
During the day, computer screens look good – they’re designed to look like the sun. But, at 9 PM, 10 PM, or 3 AM, you probably shouldn’t be looking at the sun. f.lux makes your computer screen look like the room you’re in, all the time. When the sun sets, it makes your computer look like your indoor lights. In the morning, it makes things look like sunlight again. Tell f.lux what kind of lighting you have, and where you live. Then forget about it. f.lux will do the rest, automatically!
?Price: Free
⬇️Download: Flux
Billings Pro
Billings Pro helps you create professional invoices and track time, expenses, and payments from your Mac, iPhone and iPad.
Create professional invoices, use flexible billing options that include time, project, expense, product, service, or flat rate, and send estimates and statements. You can easily identify overdue clients and outstanding invoices and even run comprehensive reports that help you understand your business.
?Price: $5.00/month or $8.25/month
⬇️Download: The App Store
CheatSheet
CheatSheet is a very simple yet extremely handy app. With a quick command, you can see a list of keyboard shortcuts for any app you’re using!
Just hold the ⌘ key a bit longer to get a list of all the active shortcuts for your current application – stop wasting time with clicks! Once you go shortcuts, you never go back.
?Price: Free Portfolio management app mac.
⬇️Download: CheatSheet
Automation apps
Automation is a huge time saver, making routine tasks quicker or simplifying complex workflows. It can help reduce errors, free up you or your team to work on other tasks, and ultimately make your business more efficient.
Alfred
Alfred boosts your efficiency with hotkeys, keywords, text expansion and more. Search your Mac and the web, and be more productive with custom actions to control your Mac.
Alfred helps you do so much, it’s hard to list it all! It’s similar to using the Spotlight Search on your Mac but much more powerful. To name a few, you can link hotkeys, keywords and actions together to create your own workflows. Launch applications and find files on your Mac or on the web – Alfred learns how you use your Mac and prioritizes results. Use the Clipboard History to locate any text, image or file you copied earlier and paste it again. Create your own snippets and type a short abbreviation to auto-expand them into a full-text snippet. The possibilities are endless!
?Price: Free or $45.00
⬇️Download: Alfred
Text Expander
Text Expander lets you quickly insert “snippets” – email addresses, signatures, form letters, images – as you type, using a simple keyboard shortcut or custom abbreviations. No more typos and copy/paste – you won’t believe how much time you save!
Going beyond simple text replacement, you can also personalize messages you frequently send with custom fields and powerful automation. You can even share your snippets across teams, keeping everyone consistent and more productive!
?Price: Ranges from $3.33/month to $7.96/month
⬇️Download: Text Expander
Keyboard Maestro
With Keyboard Maestro, you can automate applications or web sites, text or images, simple or complex, on command or scheduled. You can automate virtually anything!
With so many possible actions that you can combine together, you can automate almost any task, like launching applications, typing your email address, filling out a form, downloading reports – the list is endless! Make your Mac and its applications behave the way you want. Launch applications and have the windows arranged your way. Have other applications quit when you launch an application. Have your Mac set itself up at 8:00 each morning. It’s your Mac, with Keyboard Maestro you are in control!
?Price: $36.00
⬇️Download: Keyboard Maestro
BetterTouchToolMac Productivity Tools
BetterTouchTool is a feature-packed app that allows you to customize various input devices on your Mac like your trackpad.
Along with your trackpad, you can customize the Touch Bar, Siri, Apple Remote, Mouse buttons, and more! You can use any of the supported input devices and choose from a large and always growing list of actions to automate almost any task. Actions can even be chained to handle complicated workflows! Use gestures for things like taking and editing a screenshot, turning the volume down, or opening documents with specific apps!
?Price: Ranges from $8.00 to $20.00
⬇️Download: BetterTouchTool
Being productive doesn’t have to be about how much you can get done in a day. Instead, make it about simplifying your processes. Whether it’s just a tedious task or a large part of your workflow, removing obstacles will give you the freedom to get more done without working non-stop! Did we miss any of your favourite productivity apps? Let us know in the comments!
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